University of Minnesota
University of Minnesota
http://www.umn.edu/

Addressing and Mailing : University of Minnesota

APPENDIX A:

MAILER ENDORSEMENT RULES FORWARDING, RETURN, AND ADDRESS SERVICE

Mailer Endorsement and USPS Action

Priority Mail and First-Class Mail

Standard Mail

Package Services

Address Service Requested
Forwarding and return. New
separate address notification provided.

     

Months 1 through 12: mailpiece forwarded; separate notice of new address provided (manual $0.50, 1st class $0.10, other $0.26.)

Forward at no charge.

Forward at no charge.

Forwarded locally at no charge; out of town as postage due.

Months 13 through 18: mailpiece returned with new address attached.

Returned at no charge.

Weighted fee charged.1

Return postage charged at appropriate single-piece rate.

After 18 months or if undeliverable at any time: mailpiece returned with reason for nondelivery attached.

Returned at no charge.

Weighted fee charged.1

Returned if undeliverable or if addressee refused to pay postage due. Forwarding (where attempted) and return postage charged at appropriate single-piece rate.

Return Service Requested
No forwarding, only return. New address notification provided.
Mailpiece returned with new address or reason for nondelivery attached.

no charge.

Appropriate single-piece First-Class Mail or Priority Mail rate charged.

Return postage charged at appropriate single-piece rate.

Change Service Requested 2
No forwarding or return. New address notification provided.

Manual notice: N/A

Manual notice: $0.50 each.

Manual notice: $0.50 each.

Separate notice of new address or reason for nondelivery provided; mailpiece disposed of by USPS.

Electronic notice: 1st Class $0.10
Other $0.26 each.

Electronic notice: $0.26 each.

Electronic notice: $0.26 each.

Forwarding Service Requested
Forwarding and
return. New address notification provided only with return.
Months 1 through 12: mailpiece forwarded.

Forward at no charge

Forward at no charge

Forwarded locally at no charge; out of town as postage due.

Months 13 through 18: mailpiece returned with new address attached.

Returned at no charge.

Weighted fee charged.1

Return postage charged at appropriate single-piece rate.

After 18 months or if undeliverable at any time: mailpiece returned with reason for nondelivery attached.

Returned at no charge.

Weighted fee charged.1

Returned if undeliverable or if addressee refused to pay postage due. Forwarding (where attempted) and return postage charged at appropriate single-piece rate.

Temp-Return Service Requested
Pieces returned with new address or reason for nondelivery attached. If temporary change of address, pieces forwarded; no separate notice of temporary change of address provided.

No charge.

No charge.

N/A

No Endorsement UAA handled by class of mail.

Same as USPS Mailpiece action for "Forwarding Service Requested."

Mailpiece disposed of by USPS

Except for Bound Printed Matter same as USPS action for "Forwarding Service Requested." Pieces with no endorsement obligates the mailer to pay any applicable forwarding and return postage charges at the single-piece rate. Bound Printed Matter disposed of by USPS.

 

1. Weighted fee is the appropriate Single-Piece First-Class or Priority Mail rate multiplied by 2.472 and rounded up to the next whole cent.

2 . For First-Class Mail and Priority Mail, Change Service Requested is only available with electronic Address Change Service (ACS). Only available for Priority Mail pieces containing perishable matter that bear the endorsement "Perishable." Not available for any mail with special services (e.g., certified or registered mail).

Overview

Ancillary service endorsements are used by mailers to request an addressee's new address and to provide the USPS with instructions on how to handle undeliverable-as-addressed pieces. The endorsements consist of one keyword: "Address," "Return," "Change," or "Forwarding," followed by the two words "Service Requested." The endorsements are the same for all classes of mail, but the treatment and cost differ by class of mail. Use of an ancillary service endorsement on a mailpiece obligates the mailer to pay any applicable charges for forwarding, return, and separate address notification charges.

General

Proper placement of the endorsement is required. If the endorsement cannot be seen or understood, you might not receive the service requested. A return address must be used and placed in the upper left corner of the address side of the mailpiece or the upper left corner of the addressing area. If a return address is a multiple delivery address, it must show a unit designation (e.g., apartment number). The endorsement and return address must read in the same direction as the delivery address.

Other Physical Standards

An endorsement must be printed in no smaller than 8-point type, and it must stand out clearly against its background. Brilliant colored envelopes and reverse printing are not permitted. There must be a 1/4­inch clear space around (above, below, and both sides) the endorsement.

OCR Read Area

Any printing (including an endorsement or return address) on upgradable letter-size First-Class Mail or Standard Mail must not interfere with the delivery address lines within the OCR read area.


The endorsement must be placed in one of these four positions:

  1. Directly below the return address.
  2. Directly above the delivery address area (which includes an address block barcode and any related nonaddress elements such as a keyline or optional endorsement line).
  3. Directly to the left of the postage area and below any rate marking.
  4. Directly below the postage area and below any rate marking.
This guide is an overview only. For the specific standards applicable to this category of mail, contact Addressing & Mailing Services

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APPENDIX B:

LETTER MAIL DIMENSION STANDARDS

Click here to open Template Letter mail must fall within a certain range of sizes and shapes or be mailable at the regular rate.Pieces smaller than 3 1/2" x 5" are unmailable.

To determine whether a piece has standard dimensions, place it horizontally on the template with the lower left corner at the lower left corner of the template. If the upper right corner is within the shaded area, the piece is considered standard. If it is within the box on the lower left, it's too small to mail.

A note on self-mailers:

Addressing & Mailing Services recommends the following for designing self-mailers:

  1. A clear space that provides for: a) label or address, b) permit or postage, and c) return address with endorsement, if any.
  2. Print to be a dark ink on a light background.
  3. Clear space dimensions should be at least 3 1/2"H x 4 "W in size.

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